Calendly
A simple, automated scheduling tool that eliminates the back-and-forth of finding a suitable meeting time, helping individuals and teams book appointments efficiently.
Price: Freemium
Categories:Most Useful AI ToolsAI Workflow Automation
Description
Calendly streamlines the process of scheduling meetings by allowing users to set their availability preferences and share a personalized booking link. Invitees can then view available slots and book a time that works for them, automatically adding the event to both parties' calendars. It integrates seamlessly with popular calendar applications, video conferencing tools, and CRMs, making it an essential tool for sales teams, recruiters, consultants, and anyone who frequently schedules appointments. Calendly removes the manual effort of coordination, reduces no-shows with automated reminders, and ensures that meetings are booked efficiently and without conflict. It's a pure automation tool, not AI-powered.
How to Use
1.Sign up for a Calendly account and connect your preferred calendar (Google, Outlook, iCloud, etc.).
2.Set up your availability preferences, defining your working hours and any specific breaks.
3.Create different 'event types' (e.g., 30-minute meeting, 1-hour demo, 15-minute call) with custom settings.
4.Customize event details like duration, location (Zoom, Google Meet), and questions for invitees.
5.Share your unique Calendly booking link with others via email, website, or messaging apps.
6.Invitees choose an available time, and the event is automatically added to both calendars, with optional reminders sent.
Use Cases
Booking sales demosScheduling job interviewsSetting up client consultationsOrganizing team meetings and 1:1sStudent advising appointmentsPodcast guest schedulingCustomer support callsPersonal appointment booking
Pros & Cons
Pros
- Eliminates the time-consuming back-and-forth of scheduling emails.
- Integrates seamlessly with major calendars and video conferencing tools.
- Customizable event types and automated reminders reduce no-shows.
- Simple and intuitive user interface for both hosts and invitees.
- Improves efficiency and professionalism for individuals and teams.
Cons
- Advanced features like collective scheduling are typically behind a paywall.
- Can be less flexible for highly complex scheduling needs with many specific constraints.
- Custom branding and advanced customization options are limited on lower-tier plans.
Pricing
Free Plan: 1 event type, connect 1 calendar, automated event notifications
Standard Plan: $10/seat/month (billed annually) or $12/seat/month (billed monthly)
Includes unlimited event types, connect 2 calendars per user, automated workflows, custom notifications, metrics & reporting
Teams Plan: $16/seat/month (billed annually) or $20/seat/month (billed monthly)
Includes all Standard features, team scheduling (round robin, collective, group), admin management, Salesforce integration
Enterprise Plan: Custom pricing
Includes advanced security, dedicated support, custom integrations, enhanced compliance, and advanced analytics
Contact sales for details
All paid plans offer a 14-day free trial
Refund policy: Not explicitly stated, usually no refunds for monthly subscriptions after the trial period.
FAQs